601: Holidays
Statement
Georgetown University grants holiday pay to employees. Holiday pay for any scheduled holiday is equal to an employee’s regular compensation. Holiday pay will be equal to the number of hours the employee is normally scheduled to work.
Philosophy
The University recognizes the value of time off for employees to celebrate religious and national holidays. Employees may request Leave for other religious observances that are not part of the Holiday Calendar.
Procedures
Scheduled Holidays
- New Year’s Eve
- New Year’s Day
- Dr. Martin Luther King Jr.’s Birthday
- Presidents’ Day
- Good Friday
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Mid-Semester Holiday
- Thanksgiving Day
- Day After Thanksgiving
- Christmas Eve
- Christmas Day
The holiday schedule listing the dates these holidays are observed is published annually. When a holiday as listed above falls on a weekend another day may be scheduled.
Employees who work at facilities with holiday schedules that are different from the published holiday schedule will only receive holiday pay compensation for those holidays granted by the University.
If a holiday falls on a full time employee’s regularly scheduled day off, the employee will normally receive the next work day off. If departmental needs preclude allowing the next work day to be the employee’s “holiday”, then the employee shall receive another day’s pay at the employee’s regular rate (for non-exempt employees only) or, one day off within 30 days following the scheduled holiday.
Holidays for Part-Time Employees
Part-time employees are eligible for holiday pay if the holiday falls on their regularly scheduled workday. The employee will only be paid for the hours for which he/she is regularly scheduled to work.
Nonscheduled Religious Holidays
Employees may request time off for religious observances that are not part of the published holiday schedule. Employees should provide supervisors with adequate notice regarding the need for time off for these religious holidays. In compliance with D.C. law, employees may use paid leave for a nonscheduled religious holiday; or, the employee may be permitted to work outside of his/her regularly scheduled hours to make up for the time off. Employees may be denied leave when their absence from work on the requested day would create an undue hardship in the workplace.
Scheduled to Work
Many departments do not close on scheduled holidays and consequently all employees cannot be off on the same day. In these departments the supervisor will schedule holidays equitably consistent with department needs.
Exempt employees who work on a scheduled holiday are not entitled to additional compensation but will be provided time off when the work load permits for the hours worked up to 8 hours.
Non-exempt employees who work on a holiday are paid time and one half for the hours worked, and are given another day off from work with pay, which must be used within the fiscal year.
At the department’s discretion, exempt or non-exempt employees may be paid straight time for the holiday hours worked in lieu of another day off.
Responsibility
Each department must inform its employees about the department’s holiday schedule and holiday leave policy.
Resources
Contact the Human Resources department or the Affirmative Action Office if you have questions or if you would like more information about this policy.